Office & Executive Assistant (m/f/d)

About the Job

We’re looking for a motivated Office & Executive Assistant (m/f/d) to join one of our portfolio companies to support day-to-day office and management activities.

In your day-to-day work, you’ll focus on ensuring smooth office operations and provide comprehensive support to C-level executives, and also get the opportunity to contribute to various projects.

Join our portfolio company: A German hardware company focused on designing and manufacturing cutting-edge microchips. The transformative startup offers energy-efficient and high-performance components for multiple industries.

In this role, you’ll:

• Manage calendar scheduling for C-level executives, ensuring their commitments and meetings are organised optimally
• Manage incoming and outgoing post, ensuring timely distributions and dispatches
• Oversee office management tasks, including maintaining supplies and ensuring an efficient and organised office environment
• Coordinate company lunches and other office events to foster team cohesion and morale
• Act as a point of contact (POC) for building management, handling any issues or communications related to office facilities
• Arrange seamless travel bookings for C-level executives, including flights, accommodations, and transportation

Your Profile

• Proven experience as an Office Manager, Executive Assistant, or similar administrative role
• Exceptional organisational and time-management skills, with the ability prioritise tasks efficiently
• Strong communication skills, both written and verbal, and the ability to handle professional interactions with discretion
• Proficiency in office management software (e.g., MS Office) and experience with calendar management tools
• Strong problem-solving skills and the ability to manage office facilities and serve as a point of contact for building management
• Fluent English required, German is a plus

Please note that we are looking for support in the Aachen office of our portfolio company. Eligibility to work within the EU is required as well.

Benefits and Perks

• Comprehensive benefits package with outstanding insurance, pension and virtual stock options at our portfolio company
• An inspiring, creative and diverse environment with professional and motivated colleagues from all over the world
• Transparent and open culture where every person is highly valued and respected
• Getting challenged and developing your professional skills by taking over responsibilities, and a guaranteed steep learning curve from day one
• A supportive environment that prioritises work-life balance
• Be part of a professional network within the Project A family, with access to regular events, knowledge exchange and meetups

Apply below and become a part of our success story!

Our Commitment to Diversity and Inclusion

Project A is committed to diverse and equal opportunities hiring for all – applicants, candidates, and employees alike. We value humans – with all our glorious multifaceted backgrounds, perspectives, and experiences – and look forward to your application.