Renewing my Indian passport in Berlin

My old Indian passport on left and new one on the right

My Indian passport expires in 2023, which means that my permanent residence (Niederlassungserlaubnis) also expires at that time. Here is how I managed to renew my passport in Berlin, Germany. After extending my passport, I also got my permanent residence extended in Berlin.

Timeline

14.03.2023: Went to the Indian embassy in Tiergarten without an appointment, showed my passport at the entrance to security and walked in. In the office upstairs, there is a number that generates waiting numbers for service but I didn't need it. I lined up in the queue and was called soon after
20.03.2023: On the application portal, I could track the application and the status was "Passport is printed and will be delivered shortly"

Shows a table with your application number and a track application button next to it to view your application status

23.03.2023: Status updated to "Your passport has been printed and being forwarded to Embassy/Consulate. The Embassy/Consulate will contact you once they receive the passport for dispatch."
28.03.2023: I received an email saying that the passport is ready for pick up. Opening hours between 16:00 to 17:00 on working days

How to apply for renewal

Go to the application portal for the embassy, create an account and login.
Choose "Apply for Ordinary Passport" and select passport type, number pages and type of application (Normal or Tatkal). Choose "Renewal" and "Validity expired within 3 years / due to expire"

Displays the passport application type, number of pages, if the passport is new or for renewal. Reissue reason should be chosen as

Fill up the form, save and then print it out
I took my old passport, two 5x5 cm photos, the application form, a copy of my residence permit
I paid a fee of 62€ in cash at the office counter and got a receipt

Shows the address and the fee (62€) that I paid for

For the photos, I took them at Foto Kotti. You can tell them it's for Indian passport and they know the dimensions.

For your common questions, read the FAQ here on the Berlin website or the Frankfurt website. I found this experience really useful on MyJDR blog and it helped a lot.

Note:

The website mentions that you need a self addressed C5 envelope with a stamp for 4,25€. If you want your passport delivered to your home, you can get this. If not, you can pick it up in person.

When picking up your passport, I needed my old passport and went to the counter (no waiting numbers again). I told them the date of issue (was present on the email) and they gave me my new passport. I verified the information and then they punched holes on my old passport. It also has a stamp saying "CANCELLED".

Shows my old passport (punched with a hole) on the left and my new passport on the right

My old passport on the left and my new passport on the right

Different name in the passport?

My colleague had their full name written as the last name on the old Indian password. To get it corrected with the new passport, the people at the Embassy requested Anmeldung as proof. So I would suggest taking this with you when available.